Legal

Privacy & Data Protection

Last updated: April 2026

Your data is secure

Encrypted in transit and at rest

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SSL Encrypted

All data in transit

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UK Based

Data stored in the UK

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No Spam

We never sell your data

1. Who We Are

Minxe Procurement Technologies ("Minxe", "we", "us", "our") operates the Minxe platform at minxe.co.uk. We are committed to protecting your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

For data protection enquiries, contact us at privacy@minxe.co.uk.

2. What Data We Collect

We collect the following personal data when you use the Minxe platform:

ContractorsCompany name, email address, phone number, project postcodes, material requirements
SuppliersCompany name, email address, phone number, postcode, material specialties, website
All usersIP address, browser type, pages visited, timestamps — collected automatically for security and analytics

3. How We Use Your Data

We use your personal data for the following purposes:

  • To match procurement requests with relevant suppliers in your service area
  • To send job alert emails to suppliers when a matching request is submitted
  • To send confirmation emails to contractors after a blast is executed
  • To enable in-platform messaging between contractors and suppliers
  • To maintain your account and provide access to your dashboard
  • To improve the platform and analyse usage patterns
  • To comply with legal obligations

4. Legal Basis for Processing

We process your personal data on the following legal bases under UK GDPR:

  • Contract performance — processing necessary to provide the Minxe service you have signed up for
  • Legitimate interests — improving the platform, preventing fraud, and maintaining security
  • Consent — for marketing communications, where you have opted in
  • Legal obligation — where we are required to process data by law

5. How We Share Your Data

We share your data only as necessary to operate the platform:

  • Suppliers — when a contractor submits a procurement request, their email address and phone number are shared with matched suppliers for the purpose of submitting a quote. This is the core function of the service.
  • Supabase — our database and authentication provider. Data is stored on servers within the EU/UK.
  • Resend — our email delivery provider, used to send notifications and confirmations.
  • We do not sell, rent, or trade your personal data to third parties for marketing purposes.

6. Data Security

We take data security seriously and implement the following measures to protect your information:

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Encryption in transit

All data transmitted between your browser and our servers is encrypted using TLS/SSL.

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Secure authentication

Passwords are hashed and never stored in plain text. Authentication is handled by Supabase Auth.

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Access controls

Database access is restricted. Only authorised systems and personnel can access production data.

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Audit logging

All significant platform actions are logged for security monitoring and incident response.

7. Data Retention

We retain your personal data for as long as your account is active or as needed to provide the service. If you close your account, we will delete or anonymise your personal data within 90 days, except where we are required to retain it by law (e.g. for financial records).

8. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

Right of accessRequest a copy of the personal data we hold about you.
Right to rectificationRequest that we correct inaccurate or incomplete data.
Right to erasureRequest that we delete your personal data ("right to be forgotten").
Right to portabilityRequest your data in a structured, machine-readable format.
Right to objectObject to processing based on legitimate interests or for direct marketing.
Right to restrict processingRequest that we limit how we use your data in certain circumstances.

To exercise any of these rights, email us at privacy@minxe.co.uk. We will respond within 30 days.

9. Cookies

Minxe uses only essential cookies required for authentication and session management. We do not use advertising or tracking cookies. You can manage cookies through your browser settings.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify registered users of material changes by email. Continued use of the platform after changes are posted constitutes acceptance of the updated policy.

11. Complaints

If you have concerns about how we handle your data, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk. We would, however, appreciate the chance to address your concerns directly first.

12. Contact

For any privacy-related questions, please contact us at privacy@minxe.co.uk.